smart import and updates

[LolaValente]

Summary by CodeRabbit

• Documentation
  • Added guidance for importing course content with Smart Import from files, archives, or GitHub, including previewing and publishing assignments.
  • Updated course setup instructions with expanded assignment creation and import options.
  • Clarified LMS-to-Codio account mapping, returning-user behavior, password handling, and anonymous access.
  • Corrected instructions for marking assignments complete and improved image presentation.
  • Added Smart Import to course setup navigation and the July 2026 changelog.

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Walkthrough

Changes

LMS account guidance

Layer / File(s)	Summary
Account mapping and access rules source/instructors/admin/integration/lms-students.rst	Clarifies trial-mode restrictions, first-time LMS mapping, anonymous access, password handling, returning-user identification, and profile synchronization.

Smart Import course setup

Layer / File(s)	Summary
Smart Import workflow source/instructors/setupcourses/smart-import.rst, source/instructors/setupcourses/add-remove-assignment.rst, source/instructors/setupcourses/courses.rst, source/instructors/getstarted/support/changelog.rst	Adds Smart Import guidance, integrates it into assignment-creation instructions and navigation, and records it in the July 2026 changelog.

Documentation corrections

Layer / File(s)	Summary
Instruction and image corrections source/instructors/authoring/guides/settings/global.rst, source/instructors/setupcourses/course-llm.rst, source/instructors/setupcourses/add-remove-assignment.rst	Corrects menu wording, sets an image width, and adjusts image-directive spacing.

Estimated code review effort: 2 (Simple) | ~10 minutes

Possibly related PRs

• codio/knowledge#405: Also revises LMS student account creation guidance, including trial-mode and callout formatting.

Suggested reviewers: shajason

🚥 Pre-merge checks | ✅ 4 | ❌ 1

❌ Failed checks (1 inconclusive)

Check name	Status	Explanation	Resolution
Title check	❓ Inconclusive	The title is relevant but too generic to clearly describe the main documentation changes.	Use a more specific title, such as "Add Smart Import docs and update course setup guides."

✅ Passed checks (4 passed)

Check name	Status	Explanation
Description Check	✅ Passed	Check skipped - CodeRabbit’s high-level summary is enabled.
Docstring Coverage	✅ Passed	No functions found in the changed files to evaluate docstring coverage. Skipping docstring coverage check.
Linked Issues check	✅ Passed	Check skipped because no linked issues were found for this pull request.
Out of Scope Changes check	✅ Passed	Check skipped because no linked issues were found for this pull request.

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[LolaValente]

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Actionable comments posted: 4

🤖 Prompt for all review comments with AI agents

Verify each finding against current code. Fix only still-valid issues, skip the
rest with a brief reason, keep changes minimal, and validate.

Inline comments:
In `@source/instructors/admin/integration/lms-students.rst`:
- Around line 13-14: Clarify the trial-mode restriction in the important notice:
either state that student accounts cannot be created through any LMS
integration, or explicitly explain why the restriction applies only to LTI while
other LMS enrollment methods remain available.
- Around line 19-26: Rewrite the LMS first-access documentation to distinguish
email-based identification for users with an LMS email, creation of a new Codio
account when no userID/LMS-system mapping exists even if the email matches an
existing account, and the separate LMS setup required for anonymous students
without email addresses. Preserve the existing role-transfer and
direct-content-access behavior.

In `@source/instructors/setupcourses/add-remove-assignment.rst`:
- Around line 35-37: Update the assignment-creation instructions: in the Create
step, change “select icon” to “select an icon”; in the existing-project flow,
replace “import a project-based assignment” with “add an existing project as an
assignment” and clarify how to select the project; change “Enter course share
code” to “Enter the course share code.”

In `@source/instructors/setupcourses/smart-import.rst`:
- Line 19: Update the Smart Import workflow wording to clarify that each import
operation creates one assignment while multiple separate import operations may
run concurrently. Replace the conflicting “one assignment at a time” phrasing in
the Smart Import documentation and preserve the existing instruction to start
another import while the first is processing.

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Fix all unresolved CodeRabbit comments on this PR:

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📥 Commits

Reviewing files that changed from the base of the PR and between 64d8c37 and 6a56c1a.

⛔ Files ignored due to path filters (3)

• source/img/guides/smart-import-source.png is excluded by !**/*.png, !**/*.png
• source/img/llm_course_reset.png is excluded by !**/*.png, !**/*.png
• source/img/llm_course_usage.png is excluded by !**/*.png, !**/*.png

📒 Files selected for processing (7)

• source/instructors/admin/integration/lms-students.rst
• source/instructors/authoring/guides/settings/global.rst
• source/instructors/getstarted/support/changelog.rst
• source/instructors/setupcourses/add-remove-assignment.rst
• source/instructors/setupcourses/course-llm.rst
• source/instructors/setupcourses/courses.rst
• source/instructors/setupcourses/smart-import.rst